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Pupil Permissions, Personal Data and Data Protection

Data Protection May 2018

Coast Academies is committed to  protecting the rights and privacy of individuals, including pupils, staff and others, in accordance with the DPA.

Coast Academies needs to process certain information about its staff, pupils and other individuals with whom it has a relationship for various purposes such as, but not limited to:

  • the recruitment and payment of staff
  • the administration of programmes of study
  • the recording of a student’s progress
  • agreeing awards
  • collecting fees
  • complying with legal obligations to funding bodies and government

To comply with various legal obligations, including the obligations imposed on it by the Data Protection Act, 1998, Coast Academies must ensure that all this information about individuals is collected and used fairly, stored safely and securely, and not disclosed to any third party unlawfully.

Consent must be freely given, specific, informed and easily withdrawn.  When completing your child's consent form it may be helpful to refer to this page.

Photographic images of pupils

As part of its daily function the school uses photographs of children to support assessment, record keeping and the curriculum. These images are not shared publicly and are deleted as your child moves through the school. We do not seek permission for this but are happy to discuss any concerns relating to this.  Our consent forms do however ask for your permission to use your child's photograph if it might be displayed or shared publicly in our newsletters or on websites.

Please note:

Once a picture has been shared online, we no longer have control over it. 

If we intend to use your child’s image for public marketing purposes we will always consult you directly.

School Trips

As part of our curriculum there will be opportunities for your child to take part in supervised off-site visits to local places of interest  These visits will take place within normal school hours and may involve children travelling on foot, by coach, minibus or in an appropriately insured staff car. The school will contact you about each trip or activity before it takes place.

Children walking home from school

A families' guide to the law states: “There is no law prohibiting children from being out on their own at any age. It is a matter of judgement for parents to decide when children can play out on their own, walk to the shops or school."

As there is no set age when children are ready to walk to school or home on their own. It very much depends upon their maturity and confidence.

In deciding whether your child is ready to walk to school you should assess any risks associated with the route and your child’s confidence. Work with your children to build up their independence while walking to school through route finding, road safety skills and general awareness.

If you wish to give consent for your child/ren to walk home from school on their own please inform the school offices.

Recording Systems

Our schools use electronic systems (Eden Park/Preston - Behaviour Watch and Cockington - CPOMS) to record behaviour incidents and safeguarding concerns. These systems are compliant with data protection and are highly secure.

Coast Academies Declaration

The school is registered as a Data Controller with the Information Commissioner and is able to hold data for specific purposes in relation to your child's education.  We have a duty to protect your information and will only hold data relevant to the education and wellbeing of your child. We will ensure that all data passed to us is reviewed on an annual basis or when any amendments are passed to us.   

You have the right to withdraw consent at any time and can do so by contacting the school office or through the secure portal (if available). 

There may be occasions when we are required by law to share data with the relevant local authority or the Department for Education.  This consists mainly statistical data or information relating to safeguarding and we have an appropriate legal basis to share this information without consent. Information on such disclosures can be found on the Department for Education website.