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Fair Processing and Privacy Notice

Fair Processing within Coast Academies

Information held about pupils within Coast Academies

Data Protection Act 1998: How we use pupil information

We collect and hold personal information relating to our pupils, characteristics such as ethnicity, and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:

  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services
  • to comply with the law regarding data sharing

This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.

Coast Academies will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact:

  • Coast Academies

    C/O Eden Park Primary School

    Eden Park

    Brixham

    Devon

    TQ5 9NH

Coast Academies are required, by law, to pass some information about our pupils to the Department for Education (DfE). This information will, in turn, then be made available for use by the LA.

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis.  In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.  We are required to hold personal pupil data for 6 years after finishing.

We do not share information about our pupils within anyone without consent unless the law and our policies allow us to do so.  We share pupils’ data with the DfE on a statutory basis.  This data sharing underpins school funding and educational attainment policy and monitoring.  We are required to share information about our pupils with the DfE under regulation 5 of The Education Regulations 2013.  Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract

For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received

If you need more information about how our local authority and/or DfE collect and use your information, please visit:

If you have any concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.  Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

The attached appendices  allow our schools to function effectively we need to share your data with a number of third party providers.  These are listed below for each school